Obtaining the VISA

Procedures for obtaining a Visa for coming to Japan
– for users of BL01, 02, 11, 15, 17, 18, 22 –

CROSS will support users coming to Japan for BL01, 02, 11, 15, 17, 18, and 22 experiments to obtain the VISA.

In addition to the VISA procedures, please complete the procedures for conducting experiments at J-PARC at least two weeks in advance. Please see “Procedures Before You Arrive” on [email protected] for the necessary procedures to conduct experiments.

Currently, it may take a while before to get a VISA due to COVID-19. Therefore, please proceed with the VISA procedure well in advance.

Steps to get a visa to travel to Japan

STEP1: Coordinate your experimental schedule

STEP2: Send the required information to CROSS

STEP3: CROSS will prepare the necessary documents and send them to you

STEP4: Apply for a VISA at the nearest Japanese embassy

STEP1: Coordinate your experimental schedule

Please schedule your experiment with a beamline staff and determine the date of your visit to Japan.

STEP2: Send the required information to CROSS

Download the following file, fill it out and send it to CROSS.

These documents must be submitted by everyone who needs a VISA. Documents for multiple people can be sent together in one email.

[download file]
For EU Residents — Download
For Non-EU Residents — Download

[Please send back with the following file to CROSS, after filling out the required information]
– Information for Visa Application Document
– Procedures for entering Japan
– GDPR agreement (EU Residents only)

[e-mail]
visa-info[at]cross.or.jp    *Please replace “[at]” for @.

[Useful link]
Web sites of Japanese Embassies, Consulates and Permanent Missions
COVID-19: Current Japanese Border Measures

STEP3: CROSS will prepare the necessary documents and send them to you

CROSS will prepare the following documents based on the information we receive from you.

– Letter of Guarantee
– Invitation Letter
– Details of Company / Organization
– Itinerary in Japan
– Certificate of Registration to the ERFS

The documents to be prepared depend on your nationality and the embassy to which you are submitting. For details, please refer to the website of the nearest Japanese embassy.

STEP4: Apply for a VISA at the nearest Japanese embassy

You should apply for a VISA at the nearest Japanese embassy together with the documents you prepare yourself and those prepared by CROSS.

Please visit Web sites of Japanese Embassies, Consulates and Permanent Missions where you will apply for your VISA for detailed application procedures.

NOTE) It may take a while before to get a VISA. Please check Web sites of Japanese Embassies, Consulates and Permanent Missions for details.